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RefWorks: WINDOW, Academic Search Complete, other Ebsco databases

Guidelines for using RefWorks

Exporting Records from WINDOW, Academic Search Complete (and other Ebsco databases)

From the search page of WINDOWAcademic Search Complete or another Ebsco database, conduct a search on the topic of your choice.

On the results page, select desired records by clicking on the folder image on the right side of each record.

If viewing the full record, look for the Tools column on the right side of the screen. Add a record to your folder by clicking on the folder image or the words Add to folder.

When you’re finished selecting records, click on the Folder link in the blue bar at the top of the page.

On the resulting page, select the articles you wish to export into RefWorks.

Then click on Export on the far right of the screen.

Please Note: this Export icon also appears as you view individual records from your search results, so you could use it to export individual records and bypass the Folder described here.

Click on the radio button in front of Direct Export to RefWorks.

Click on the Save button.

Your records will be imported directly into RefWorks. If you haven’t logged in yet, the RefWorks login page should come up.

If you’re already logged in, you should see a screen come up that says: Import completed.

On this screen, you will also have the option to Edit Imported References – if you click on this, it will give you the chance to edit as a group all the references you have just imported. For example, you could:

  • include the name of the database from which you exported.
  • add the records to specific folder.
  • If you make changes, be sure to click on the Save Changes button.

After you've done the above, you may also wish to click on View Last Imported Folder (option at bottom right) – you can view all the references you've just imported. It’s always a good idea to check individual records to be sure they imported properly, or to see if there's something in the record that you want to change.

To see the record in greater detail, you can click on the magnifying glass symbol to the right of the record. Then on the resulting screen, if you want to make changes, you can click on the Edit button (or you can go directly to the edit screen by clicking on the pencil-over-paper symbol to the right of the record).

Be sure to click on the Save Reference button after you've made any changes.