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Borrowing Policies: Faculty and Staff

A guide to show borrowing policies for the various user communities of Musselman Library

General Policy

All Bluffton borrowers are responsible for returning items by the due date, and for paying any overdue fines and replacement charges.

To check out materials from the library, you need to have your Bluffton ID card with you when you come to the Circulation Desk.

For Bluffton materials

CHARGES. The maximum charge for lost Bluffton materials is $85.00 (replacement charge, $75.00 or cost of the item, whichever is less; and processing charge, $10.00). If the Bluffton item is returned within a reasonable time after it is declared lost but before the library purchases a replacement, the charges are forgiven. Faculty and staff are not charged fines for overdue Musselman Library items.

PLACING HOLDS. To place a hold on a Bluffton item, use the Request button from the catalog record display. If not checked out to another patron, the request will be processed and the item can be picked up at the Circulation Desk. If the item is checked out to another patron, the Hold request will block any request to renew, and you will be notified as soon as available.

For OPAL and OhioLINK materials

The maximum charge for lost OPAL and OhioLINK materials is $125 (replacement charge, $75.00; billing fee, $50.00). If the item is returned after it is declared lost, the replacement charge is forgiven but the $50.00 billing fee must be paid.

Fines are assessed for OPAL and OhioLINK items according to the information on this page for the first 30 days before going into billing; the $50 billing fee replaces fines when the item is 31 days overdue.

For SearchOHIO materials

The maximum charge for lost SearchOHIO materials is $50.00 (replacement charge, $25; billing fee, $25). If the item is returned after it is declared lost, the replacement charge is forgiven but the $25 billing fee must be paid.

Fines are assessed for SearchOHIO items according to the information on this page for the first 30 days before going into billing.  The $25 billing fee replaces fines when the item is 31 days overdue.

Course Reserves

Information on course reserves is provided at Reserves and E-Reserves.  Reserve items may include Bluffton library materials, personal copies, or photocopies prepared by the instructor, but not materials from other libraries (as with OPAL or OhioLINK). Items not held by the library but needed for course reserve can be recommended for purchase: acquisitions@bluffton.edu or call 419-358-3396.

Renewals

Renewals allow extension of the due date, provided no other patron is waiting for the item. You may renew materials online from the Check your Library Account link at the library website or from the My Account tab in the library catalog. If you prefer, you can renew in person when you come to the library or by calling the Circulation Desk (419-358-3262). 

If you have an interlibrary loan item, check the Interlibrary Loan page for information on renewals and contact Audra Oglesbee to request a renewal (oglesbeea@bluffton.edu or 419.358.3271).

Proxies

Faculty or staff may designate proxies (usually student or staff assistants) to check out library materials on their behalf by registering with the library. The proxy must present his/her own ID card (not that of the faculty or staff person) in order for any transaction to proceed.

Loan, Renewal, Grace Period, and Fine information

Musselman Library books, Curriculum Resource Center books, Teaching and Learning Collection books:
LOAN: 105 days
RENEW: 105 days
RENEW LIMIT: 4
GRACE PERIOD: 7 days
FINES: none

Curriculum Resource Center textbooks and teaching aids; Lion and Lamb books and teaching aids; Career and Vocation Collection books (CVC reference are library use only):
LOAN: 21 days
RENEW: additional 21 days 
RENEW LIMIT: 1
GRACE PERIOD: 3 days
FINES: none

Musselman Library videos, CDs, periodicals and maps; Lion and Lamb CDs and videos:
LOAN: 7 days 
RENEW: additional 7 days 
RENEW LIMIT: 1
GRACE PERIOD: 3 days
FINES: none

Musselman Library Reading Room books and atlases (except Library Use Only), Curriculum Resource Center reference:
LOAN: 7 days or to end of term
RENEW: cannot be renewed
RENEW LIMIT: none
GRACE PERIOD: 3 days
FINES: none

OPAL or OhioLINK books:
LOAN: 42 days 
RENEW: additional 42 days 
RENEW LIMIT: 6
GRACE PERIOD: 7 days
FINES: $0.50 per day

OPAL or OhioLINK non-book materials:
LOAN: 7 or 21 days 
RENEW: additional 7 or 21 days 
RENEW LIMIT: varies
GRACE PERIOD: varies
FINES: $0.50 per day

SearchOHIO books:
LOAN: 21 days
RENEW: additional 21 days 
RENEW LIMIT: 3
GRACE PERIOD: none
FINES: $0.50 per day

SearchOHIO media, except DVD:
LOAN: 21 days 
RENEW: additional 21 days
RENEW LIMIT: 3
GRACE PERIOD: none
FINES: $0.50 per day

SearchOHIO DVD:
LOAN: 7 days 
RENEW: additional 7 days 
RENEW LIMIT: 3
GRACE PERIOD: none
FINES: $0.50 per day

Interlibrary Loan items (see ILL page for more information):
LOAN: varies
RENEW: varies
RENEW LIMIT: usually none
GRACE PERIOD: none
FINES: $0.50 per day

Please note:  All materials are subject to recall if needed for course reserve.

Check your Library Account

For convenience in keeping track of due dates or to renew items, use the Check your Library Account at the library's homepage or choose My Account from the top menu bar when searching the catalog.

Email notices

Whenever you check items out from the library, you'll receive an email confirmation with the due date (s). Also, when items are soon to be due, you'll receive a courtesy reminder email.  If an item is not returned or renewed, you will receive 3 overdue notices, after which the system automatically declares the item lost, your borrowing privileges are suspended, and you'll receive a bill by email for replacement of the item.

Overdue notices are a courtesy reminder but should not be relied on as indicators to renew or return library materials (i.e., the library is not responsible if for some reason you do not receive an email notice). Each borrower is responsible for knowing due dates, either by checking his/her account online or consulting at the Circulation Desk.

Borrowing Limits

Current faculty and staff are entitled to 100 outstanding holds/requests and a total of 200 items checked out at any one time. Adjunct faculty may have 100 outstanding holds/requests and a total of 100 items checked out. The library asks for the return of materials not being used so as to make them available to others of our campus community and users from our consortia.

Suspension of Privileges

Borrowing privileges for Bluffton, OPAL, OhioLINK, and Interlibrary Loan are suspended whenever fines total $50.00 for faculty/staff ($10.00 for adjunct faculty) or when a bill of replacement has been sent.

For SearchOhio, borrowing privileges for faculty/staff are suspended at the $10.00 level.

Making Payments

When overdue items are returned or lost items charged, payment should be made at the Circulation Desk - cash or checks accepted (checks payable to Bluffton University). For any questions about fines or charges, please contact Audra Oglesbee, Access Services Coordinator, (419-358-3271).